POCO

Pre-Conference Orientation for Conference Organizers

Essential guidance for organizing successful IEEE conferences

POCO 2026 - Event Resources

Download essential documents and forms for the Panel Of Conference Organizers event held on January 27, 2026

Conference Form

Official conference registration and proposal form for IEEE events

Download DOC

Volunteer Reimbursement Policy

IEEE volunteer expense reimbursement guidelines and policy document

Download PDF

Expense Reimbursement Statement

Template for submitting volunteer expense reimbursement claims

Download XLSX

Mileage Reimbursement Template

Local conveyance and travel mileage reimbursement form

Download XLSX

📢 Updated Reimbursement Policy Available

The Volunteers reimbursement policy is now available on the IEEE India website. Please use the link below to access the latest GIEEE Volunteer Reimbursement Policy (Updated: February 4, 2026).

View Latest Policy on IEEE India Website

Important Information

These documents are provided for volunteers and conference organizers who participated in POCO 2026. Please ensure all forms are completed accurately and submitted according to IEEE guidelines. For questions regarding reimbursement procedures, contact the IEEE Maharashtra Section office.

Recently Concluded Event

Panel Of Conference Organizers (POCO)

27th January 2026 (Tuesday)

POCO 2026 Event - Panel Of Conference Organizers with speakers Prof. Preeti Bajaj, Prof. S. M. Sameer, Dr. Chanakya Jha, Dr. V Priyan, and Dr. Abhishek Appaji

Time

9:00 AM - 4:30 PM

Venue

Symbiosis Institute of Technology, Pune

Event Schedule

09:00 AM - 10:00 AM

Registration & Breakfast

Ground Floor & 4th Floor Girls Common Room

10:00 AM - 11:00 AM

Inauguration

3rd Floor Seminar Hall

11:00 AM - 11:15 AM

High Tea Break

11:15 AM - 12:00 PM

Session I

5th Floor Seminar Hall

12:10 PM - 01:10 PM

Session II

5th Floor Seminar Hall

01:10 PM - 02:00 PM

Working Lunch

4th Floor Girls Common Room

02:00 PM - 02:45 PM

Session III

5th Floor Seminar Hall

02:45 PM - 03:30 PM

Session IV

5th Floor Seminar Hall

03:30 PM - 03:45 PM

High Tea Break

03:45 PM - 04:30 PM

Session V - Panel Discussion

5th Floor Seminar Hall

Distinguished Speakers

Prof. Preeti Bajaj

Prof. S. M. Sameer

Dr. Abhishek Appaji

Dr. Shashikant Patil

Dr. V. Priyan

Dr. Chanakya Jha

About POCO

POCO (Pre-Conference Orientation for Conference Organizers) is an initiative by IEEE Maharashtra Section to guide and train conference organizers. This comprehensive program helps organizers understand the complete process of conducting IEEE conferences, from initial planning to post-conference activities.

Conference Planning

Learn the complete process of planning and organizing IEEE conferences

Expert Guidance

Get insights from experienced conference organizers and IEEE officials

IEEE Compliance

Understand IEEE policies, procedures, and compliance requirements

Financial Management

Learn budgeting, sponsorship, and financial reporting for conferences

POCO Topics Covered

📋 Conference Approval Process

Step-by-step guidance on obtaining IEEE technical co-sponsorship

📝 Paper Management

Best practices for call for papers, review process, and publication

💼 Sponsorship & Funding

Guidelines for securing sponsors and managing conference finances

🌐 IEEE Xplore Submission

Process for submitting conference proceedings to IEEE Xplore

📊 Post-Conference Reporting

Financial and technical reporting requirements after the conference

Who Should Attend?

  • • Conference General Chairs and Co-Chairs
  • • Technical Program Committee Chairs
  • • Conference Finance Chairs
  • • First-time conference organizers
  • • IEEE Student Branch and Chapter volunteers planning conferences

POCO 2026 - Registration Status

Registration for this event has been closed. For future POCO sessions, contact us to learn more about conference organizing.

Registration Closed
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