Conference Sponsorship Norms

Guidelines for obtaining technical and financial co-sponsorship from IEEE Maharashtra Section

Overview

The following conference norms are approved by IEEE Maharashtra Section Executive Committee. Conference organizers are requested to follow the process given here to obtain approval for organizing conferences which are technically co-sponsored by Maharashtra Section.

For any queries, email to: conference@ieeemaharashtra.org

Eligibility Criteria

📍 Geographic Scope

Conference must be organized within the geographical area of IEEE Maharashtra Section or have significant participation from the region.

👥 Organizing Committee

At least one of the key organizing committee members (General Chair, TPC Chair, or Finance Chair) must be an active IEEE member in good standing.

📅 Timeline

Applications for technical co-sponsorship must be submitted at least 12 months before the proposed conference date.

📋 IEEE Compliance

Conference must comply with all IEEE policies including publication, copyright, and ethical standards.

Application Process

  1. 1

    Submit Proposal

    Submit a detailed conference proposal including objectives, scope, organizing committee, and preliminary budget.

  2. 2

    Section Review

    Section Executive Committee reviews the proposal for technical merit and feasibility.

  3. 3

    Approval Decision

    Applicants receive notification of approval status within 30 days of submission.

  4. 4

    MOU Signing

    Upon approval, sign Memorandum of Understanding outlining responsibilities and support.

  5. 5

    Conference Execution

    Organize the conference following IEEE guidelines and section policies.

  6. 6

    Post-Conference Report

    Submit financial and technical reports within 60 days of conference completion.

Types of Sponsorship

Technical Co-Sponsorship

  • • Use of IEEE and Section branding
  • • Technical guidance and support
  • • Promotion through Section channels
  • • IEEE Xplore publication eligibility

Financial Co-Sponsorship

  • • Monetary support (subject to availability)
  • • Based on merit and budget
  • • Requires detailed financial plan
  • • Financial reporting mandatory

Organizer Responsibilities

  • Maintain IEEE branding standards on all conference materials
  • Follow IEEE publication and copyright policies
  • Provide regular updates to Section Executive Committee
  • Submit post-conference financial and technical reports
  • Ensure proper financial management and transparency
  • Coordinate with Section for promotional activities

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